CDM Registry
MOC standard template| Change the statement on the modalities of communication (MOC) |
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Following the decision of the Executive Board to adopt the “Procedures for Modalities of Communication Between Project Participants and the Executive Board” at its 45th meeting in Bonn, project participants are required to use the F-CDM-MOC - Modalities of Communication Form when submitting a new MOC statement. The form has been in place since 13 February 2009 in its first version and should be used to:
| (a) | Designate focal point entity(ies) and related scopes of authority |
| (b) | Change the designation of focal point entity/ies |
| (c) | Change the scope of authority assigned to existing focal point entity/ies |
| (d) | Change the name of focal point entity. |
The existing focal point for scope (b) should submit the F-CDM-MOC form duly completed and signed, through the link to the electronic interface provided to focal point entities in the issuance notification email or upon request.
Please note that:
- Annex 2, Sections 1 and 4, only of the F-CDM-MOC form should be submitted in order to
change other details of focal point entities (contact details or authorised signatory(ies);
Annex 1 of the F-CDM-MOC form is not required at the post-registration stage.
Any changes or updates related to the modalities of communication prior to registration of a project activity should be submitted to a project participant's validating DOE.
The CDM Registry kindly requests DOEs to take note of the following information (ref. EB65 Report, Annex 32, para. 156):
‘The secretariat shall request a new submission of an F-CDM-MOC and its Annex 1 through the validating DOE whenever the secretariat identifies inconsistencies or
inaccuracies in an initial MoC statement. The secretariat may provide specific guidance for the resubmission.’
| Add a project participant |
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The following documents are required to add a new entity as a project participant:
- A Letter of Authorization (LOA) from the DNA of a Party to the Kyoto Protocol which authorises the participation of the new entity.
- If the addition is not associated with changes in the nomination of focal point entity(ies), Annex 2, Sections 1 and 2 of the F-CDM-MOC form only is required.
- If the addition does entail changes to the nomination of focal point entity(ies), a new F-CDM-MOC form together with Annex 2, Sections 1 and 2 is required.
All documents should be submitted through the link to the electronic interface provided to focal point entities in the issuance notification email or upon request.
The same procedure applies when an entity that is already a registered project participant would like to become a project participant under a different Annex I Party.
Procedural Tips
| Change the name of a project participant or focal point entity |
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In cases where the name of one or more project participants are to be changed:
- Project participants: Annex 2, Sections 1 and 2, only of the F-CDM-MOC form should be submitted together with a validating letter from the authorizing DNA. Such letter should clearly state that the name of the entity has changed and include the former name and the new name of the entity; a new LOA to include both the former name and the new name of the project entity would also be accepted.
- Project participants (nominated as focal point entities): In cases where a change of name or legal status applies to project participants who are focal point entities, a new F-CDM-MOC form should be submitted together with Annex 2, Sections 1 and 2 and a validating letter from the authorising DNA which clearly states that the name of the entity has changed and include the former name and the new name of the entity; a new LOA to include both the former name and the new name of the project entity would also be accepted.
- Focal point entities (who are not project participants): In cases where a change of name or legal
status applies to one or more focal point entities who are not project participants,
a new F-CDM-MOC form only should be submitted.
| Communicate the voluntary withdrawal of a project participant |
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Withdrawal of a project participant: the focal point for scope (b) shall submit Annex 2, Sections 1 and Section 3 only.
Withdrawal of a project participant who is also a focal point entity : the focal point for scope (b) shall submit a new F-CDM-MOC form together with Annex 2, Sections 1 and 3.
The above documents should be signed by the authorised signatory of the project participant(s) concerned and the nominated focal point entity for scope (b) in accordance with the current Modalities of Communication (MOC). Should the authorised signatory of the withdrawing entity no longer be available to sign, the legal representative of the entity may do so, providing evidence that he/she is authorised to sign on behalf of the entity concerned. For further guidance, please refer to ‘Change/Update of contact details (in project participants or focal point entities).’
All documents should be submitted through the link to the electronic interface provided to focal point entities in the issuance notification email or upon request.
Procedural Tips
| Change/Update of contact details (in project participants or focal point entities) |
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In cases where contact details and/or authorised signatory(ies) of an entity(ies) are to be changed, the focal point for scope (b) shall submit Annex 2 Sections 1 and 4, of the F-CDM-MOC form.
The above documents should be signed by the authorised signatory of the project participant(s) concerned and the nominated focal point for scope (b) in accordance with the current Modalities of Communication (MOC).
All documents should be submitted through the link to the electronic interface provided to focal point entities in the issuance notification email or upon request.
Procedural Tips
Where Section 4 is used to request changes in the contact details of a focal point entity for scope (b), the section should be signed by the
outgoing authorised focal point signatory.
Should the outgoing authorised signatory no longer be available to sign, the legal representative of the entity may do so,
providing evidence that he/she is authorised to sign on behalf of the entity concerned.
Such evidence may be provided in any of the following ways:
- A notarised power of attorney confirming the authority of the legal representative to act on behalf of the entity.
The power of attorney should also include the signature of the legal representative for verification purposes or, alternatively,
a copy of passport/national ID of the legal representative should be submitted;
- A notarised or verifiable national company registry certificate (to include copy of passport/national ID of the legal representative);
- A notarised resolution of the Board/Governing Body of the entity (to include copies of passports/national IDs of the legal
representative and members of the Board concerned).
- Should the above-mentioned documents be dated older than 24 months at time of submission, the validity of the documents should be certified by a notary.
Should the presented documents not clearly identify the legal representative and his/her specimen signature, the UNFCCC secretariat reserves the right to request additional clarifications and/or documentation.
Alternatively, a new F-CDM-MOC form may be submitted providing that the authorised signatories of the project participants have not changed.
| Procedures related to holding accounts in the CDM Registry |
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For information related to Temporary Holding Accounts and Permanent Holding Accounts in the CDM Registry please refer to the following link: https://cdm.unfccc.int/Registry/accounts/index.html.
How do I apply to open a holding account?
An application to open a holding account (temporary or permanent) should be submitted both electronically and in hard copy and should include the following documents:
- F-CDM-Registry-Account form available here;
- Evidence of the current status of the entity (Certificate of Incorporation and/or letter of good standing in the case of registered companies) to be provided from a third party should be notarized and dated not older than one year from date of submission to the secretariat; all applicable information should be highlighted for ease of reference.
- Evidence that the individual signing 'Section 4: Declaration' of the application form has the authority to do so and to act on behalf of the entity concerned should be submitted in the form of a power of attorney or certificate of the registrar of companies. All supporting documentation should be notarized and dated not older than one year from date of submission to the secretariat and applicable information should be highlighted for ease of reference.
- Evidence of the identity of the individuals nominated as representatives of the account and the legal representative as identified in Sections 2, 3 and 4 of the F-CDM-Registry-Account form (e.g. national identity cards/passports).
All documents should be submitted in original language and accompanied by an official English translation where applicable.
Each holding account will be associated with the Party which granted authorisation for their participation
(Letter of Approval (LOA)).
The above documents should be submitted electronically to cdm-registry@unfccc.int and signed,
hard copies sent to the secretariat at the following address:
United Nations Framework Convention on Climate Change (UNFCCC)
CDM Process Management Unit/SDM
Martin Luther King Strasse 8
D-53175 Bonn
Germany
Who is eligible to apply for a ‘temporary’ holding account?
Entities authorised to participate in a CDM project activity by an Annex I Party to the Kyoto Protocol whose national registries are not yet connected to the ITL may apply for a temporary holding account in the CDM registry using the F-CDM-Registry-Account form.
Who is eligible to apply for a ‘permanent’ holding account?
Entities authorised to participate in a CDM project activity by a Non-Annex 1 Party to the Kyoto Protocol may apply for a permanent holding account in the CDM Registry at the time of the first issuance of CERs from their project activity. The F-CDM-Registry-Account form is available here.
Is it obligatory for Non-Annex 1 project participants to open a Permanent Holding Account?
At time of issuance all CERs are transferred to the pending account of the CDM Registry and may be forwarded directly to a national registry account thereafter. It is therefore not mandatory for project participants to open a permanent holding account in the CDM Registry; such request is at the discretion of the project participants concerned.
How do I request changes to a CDM Registry holding account
- A request for changes to a CDM Registry holding account should be submitted by one of the existing account representatives or a legal representative of the account holding entity.
- An existing account representative or a legal representative of an entity who wishes to update details of its holding account should contact the CDM Registry Team at cdm-registry@unfccc.int to obtain a copy of the CDM-Registry-Account-Change form, including detailed guidance on the procedure.
Are there any costs associated with opening holding accounts in the CDM Registry?
There are no fees associated with opening holding accounts in the CDM Registry.
How long can CERs remain in the pending account of the CDM Registry?
There is no specific time limit for CERs to remain in the pending account of the CDM Registry.
However, it should be noted that at present there is no provision for the carryover of CERs held in the pending account
into the commitment period after the one for which they are issued.
CERs held in the pending account are forwarded to the holding accounts of project participants
in accordance with the modalities of communication in place at the time of the request
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Project participants should ensure the Share of Proceeds for administrative expenses (SOP Admin.)
has been paid in full in order to be able to request the forwarding of CERs.
How long can CERs remain in a Permanent Holding Account?
At present there is no restriction on how long CERs may remain in a Permanent Holding Account, although it should be noted that there is no provision for the carryover of CERs held in a Permanent Holding Account into the commitment period after the one for which they were issued.
How long can CERs remain in a Temporary Holding Account?
CERs may remain in a Temporary Holding Account until the national registry of the associated Party is connected to the ITL.
To which accounts can CERs be transferred to from the CDM Registry?
CERs held in either the pending account or a permanent holding account in the CDM Registry may only be transferred to entities participating in the CDM project activity which originated the CERs; such entities should hold a Letter of Approval (LOA) from an Annex 1 country in the receiving national registry.
What is the procedure to request a username in the CDM Registry?
The CDM Registry provides account representatives with online access to their holding accounts. This allows account
representatives to check their account details, available units and obtain timely and detailed account statements.
Specific instructions on how to obtain a user name in the CDM registry are sent via email to each account representative
once the holding account is operational.
| Procedures related to forwarding of CERs |
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How do I forward CERs from the pending account of the CDM Registry to a holding account in a national registry?
- At time of issuance of CERs an issuance notification message is circulated to focal point entities which includes information on any share of proceeds for administration payment (SOP) which may fall due.
- Once the SOP fee has been paid the focal point receives a ‘Forwarding Instructions’ email including instructions on how to access the link to the F-CDM-FORWCERS form; if no SOP payment is required the ‘Forwarding Instructions’ email is sent to focal points without delay.
- Following receipt of the instruction the focal point may proceed to upload an electronic forwarding request for CERs by using the link contained in the issuance notification email mentioned above.
- Once the electronic forwarding request has been completed and submitted, a hard copy of the PDF document should be printed out, duly signed, and sent to the secretariat at the above-mentioned address for processing.
- The secretariat may seek verification of the details included in the forwarding request.
How do I forward CERs from a Permanent Holding Account (PHA) in the CDM Registry to a National Registry account?
- Any of the nominated account representatives for a PHA may request the forwarding of CERs on line, via the CDM web interface;
- No hard copy of this forwarding request is required to be submitted to the secretariat.
- CER forwarding requests submitted electronically which are not supported by a signed F-CDM-FORWCERS form received at the secretariat within 90 days of the original submission will be automatically rejected unless CDM Registry is requested by focal point entities to extend the validity period for a justified reason.